Explore Biometric Attendance System To Streamline School Operations
Significance of Biometric Attendance System
Biometric systems are fast gaining popularity in organizations across the world. But understand how a Biometric attendance system can streamline school operations. It is important to first understand what it is.
The word biometric is derived from the Greek words bio meaning life and metric meaning to measure. Thus, Biometrics is a system that is used to identify the various physical and behavioral characteristics of a person. Instead of using traditional methods of identification such as ID cards, PINs, and passwords – which can be easily hacked, a biometric system uses various physical traits of a person to identify them and provide them with access to a place or software. Thus a Biometric Attendance System can be used as either a foolproof identification system or authentication system.
There are different types of attendance systems ranging from the simple ones that many of us use on our phones or the more complicated ones that seek to recognize vein patterns, fingerprints, hand geometry, DNA, voice pattern, iris pattern, signature dynamics, face detection, and lots more.
Today, Biometric sensors have established themselves as an essential feature of identity technology and this is one of the reasons that many organizations including schools are opting for them.
How Does Biometric Attendance System Streamline School Operations?
1. Easy management of attendance and timekeeping
In every classroom across the world, teachers spend ten to fifteen minutes of precious teaching time managing the attendance of the students. This includes taking attendance and keeping a record of the absentee students as well as the latecomers.
However, the use of a Biometric System makes this process a lot easier and faster.
Students can simply scan their fingerprints when entering and leaving the school or the classroom and the system will automatically take care of various details such as attendance, timing, late coming, leaving early, half days, etc.
2. Identification of Students and Staff
One of the key benefits of using a biometric system is that it eliminated a significant portion of paperwork, formalities, and procedures associated with the creation of a traditional identity and authentication system. Collecting photographs, personal information, etc., reduces the time the administration team spends to create identification formalities.
Additionally, these physical ID cards made by the school are carelessly forgotten by the students, easily lost, and often mutilated by the end of the academic year. However, with the use of a fingerprint scanning system, these problems and costs are easily eliminated and new standards of accountability can be put into place.
3. Avoid the use of substitute attendance by the students
In many schools and colleges, a rampant problem is the lack of attendance by the students, who try to mask them by asking their peers to provide a proxy attendance for them.
In fact, in many examination halls, many proxy students have been caught writing exams on behalf of their friends and colleagues. This is especially common for entrance exams where there are hired professionals willing to write exams for students.
The use of a Biometric system is one of the most effective ways to address these shortcomings in the school attendance and examination system, thus ensuring a foolproof system in schools.
4. Identifying the day-to-day movements and activities of the students
Throughout the course of the school day, students move from room to room – often accessing the computer library, the laboratory, borrowing books, visiting the school medical room, or being called to the school office and even traveling on the school transport.
It can be tedious to keep track of the various movements of the student. However, the use of a biometric system makes it easy to keep track of the students, as well as ensure that they do not get access to unauthorized parts of the school.
Thus, the use of a biometric system can not only keep track of the movements of the students around the school, but it can also be used for student identification in school events and practice sessions to out other students who don’t belong.
5. Maintaining privacy and security of school data
The school ERP software often has many confidential files and data related to the students and the teaching staff such as personal contact details, banking information, medical records, etc. Often the system also has essential administrative records such as financial records of the school, taxation details, land records, etc. The use of a biometric system as an authentication method ensures that only privileged persons have access to this essential information – which if leaked would hamper the day-to-day working of the school.
6. Visitor access to the school premises
Creating a controlled environment is critical to maintaining a safe and secure school environment. Therefore it is essential to only allow access to authorized persons inside the school. Using a biometric system the various recurring visitors like visiting teachers, laborers, parents, or any other regular visitors can be accurately time-stamped and identified. The system will also ensure the school administrators that those entering their schools actually belong there and that the unauthorized persons can be correctly denied entry into the campus.