WHAT IS A SCHOOL INFORMATION MANAGEMENT SYSTEM? WHY INSTITUTES NEEDS IT?

 

School Information Management Systems Plays an essential role in the current educational system. School authorities all over the world are engaged in a lot of day-to-day administrative and academic activities to manage and provide a better academic experience to students effectively. However, maintaining and keeping track of school administrative activities is not an easy process in the fast-growing world. It requires hard work and often it is time-consuming.
To better perform the school administrative activities of educational institute and to assure parents the real-time progress and security of their children, educational institutes utilizes school information management system nowadays. Such applications often offer many features that help to enhance the performance of schools with minimum efforts. School Management software does it by avoiding the manual paper works and automation of many academic and administrative activities. Now let us take a look at why institutes need to implement it.

Student Module
Attendance, grades, discipline, and achievements! Every information that is related to students can be easily accessed using a school management system. It helps teachers to quickly obtain information about students fast and easy reducing their workload. The student database in a school management system contains much information about students such as their Examination grades, Parental information, details related to school fee, etc
Parent Module
Parents play a crucial part in the child’s education. They are continuously involved in it. And it is necessary to keep them updated and notified about the progress of their child. Previously schools had to conduct parents meetings to keep update parents about the academic performance of their children. Parent meetings are time-consuming and many parents face trouble attending meetings because of their work schedule, family issues, etc. With the introduction of School ERP software, parent notification becomes simple and straightforward. School ERP systems can notify parents about their children through email, SMS services etc. This way they are notified instantly, and it helps to keep updated about their child’s academic performance in real-time.
Teacher Module
A school management system not only gives information about students. It can provide real-time information about teachers’ activities also. School administrators can access a particular teacher’s class schedule, daily reports of the teacher, etc.. It also provides a dedicated portal for teachers making it easier for them to find all the information related to students and school activities.
Report Module
Report cards represent the hard work of a student. The paper-based report cards may take hours to prepare for each student. A school management system help streamline the process of generation of reports cards with an interactive GUI. With the already available information on students’ performance and grade in the database, the report card may take only a few seconds to generate. Teachers can review and edit the information at any time if needed before printing the report cards.
Administrative Module
The management portal is specifically designed to cater to the needs of school admin & other non-teaching staff members. It eliminates the unnecessary workload of school admin by automating tedious tasks such as bulk data management, id card generation, finance management, pay slip & payroll, and more.
In other words, School ERP such as the Schoolville PortalPlus reduces the paperwork & huge amount of manual process which make it easier for admins to store all digitized files or documents in a single place.Additionally, it enhances data security and prevents data breaches, as the data can only be accessed by privileged members. Using School Software, boost the productivity of staff members, reduce the possibility of human error & let them focus on their primary daily tasks.
Attendance Management
An attendance management system is an essential feature of school ERP software. The attendance management system offered in school ERP systems replaces the old and time-consuming paper-based attendance systems. By using Schoolville school information management systems, taking attendance became faster and more comfortable. Such attendance management systems ensure foolproof attendance records and eliminate the possibility of proxy attendance where by someone else cheat by sending somebody else in his place.

 

    School Information management systems also offer more features like library management system, examination management system, admission management, etc. Automation of these process makes the school administration effortless thereby ensuring the smooth functioning of the school